Think back to the whisper game you probably played as a kid. You know the game: a group of you would sit in a circle and one person would start by whispering a sentence in the person’s ear next to them. Then one-by-one, each person would whisper the sentence they heard to the person next to them.
The most common result? The sentence that made it back to the person who started the game was nothing like original one.
Now think about the typical broker-driven process to generate and receive a commercial quote:
To codify knowledge - that combination of experience and education used to assess any given risk - we need to first think of it as data. Data are all the facts that construct and help build information. Each individual fact is called a datum.
A commercial insurance submission, for example, is comprised of a number of specialized and specific datum. Type of wall construction. Fire protection. Electrical. The list goes on.
(Click here to see a sample Policy Works submission with standardized data).
The benefit of using a singular language that is accepted by all parties is that it creates consistency at every interaction. It removes the need to interpret information at any step of the process.
The key to accurately and reliably transferring knowledge is to create a codified set of data that is standardized across the entire organization.
Think drop-down lists that you see on surveys that force the respondent to choose from the available options.
This is what you need to do inside your brokerage if you truly want to create accurate and reliable insurance documents. But where do you start?
Here are 5 steps to get you going:
If you don't have the time or resources to go through this process (most brokers don't), check out commercial management systems like Policy Works or comXP. These systems have done the heavy lifting of creating data sets and integrating them into a system to be used in standardized documents.
The bottom-line is that standardized, codified data helps to ensure accuracy and efficiency through out the life of your policies.